The standard SOP builder in GembaDocs is designed for longer cycle time processes – the kind where a quick screen recording alone won’t cut it. It’s also the right tool if you’ve started a SOP on the mobile app and need to edit it on your desktop.

Here’s how to build one from scratch.

Step 1 – Open the SOP tab and create a new SOP

Log into GembaDocs and go to the SOP tab.

Tap the Create button in the top left corner. You’ll see four options – select Standard SOP.

Step 2 – Give the procedure a title

Keep it clear and specific. The title should tell an operator exactly what process they’re looking at before they read a single step.

Step 3 – Add your first step

You have a few options for adding an image to each step:

• Use the Snipping Tool on your computer to capture part of your screen, then press Ctrl+V to paste it directly into the step
• Upload an image from your machine
• Upload a video – up to one minute long

Once your image is in, you can zoom in or out and annotate it to highlight key areas.

Step 4 – Write the step description

You can type your description directly, or use one of two faster options:

• Voice to text – speak your description and GembaDocs will transcribe it
• AI polish – the AI takes what you’ve said or typed and refines it into clear, usable instruction

Step 5 – Repeat for each step

Work through the process one step at a time until the full procedure is documented.

Step 6 – Share or deploy the SOP

Once complete, the SOP is ready to use. You have three options:

• Print it in full
• Deploy it via a GembaDocs QR code so operators can pull it up on the shop floor
• Bookmark the SOP link in your browser for quick access whenever you need it