SOP Software Made easy!
Empowering businesses to achieve lean efficiency by bringing SOPs, Kanban cards and skills matrices to life with easy-to-use tools.
Try for free
Kick start your journey to world class work instructions and training
Easy to create
Make standard operating procedures, training matrices and Kanban cards in minutes – not hours!
Easy to update
Edit, insert and move steps into SOPs in seconds – taking the struggle out of revisions.
Easy to access
Access via mobile device, PC, printed version, QR codes or the always up-to-date live links. Easily added to your existing documents.
Standard operating procedures brought to life
Integrated photo editing
Take photos, upload, write, highlight and draw on photos all within GembaDocs mobile app or desktop – eliminate clunkiness!
Videos enabled
Use a photo or a short video to describe your process step.
Limitless process steps
PDFs can be 6, 4 or 2 steps per page, with unlimited pages and up to 400 characters per step.
Document control
Reference and revision numbers are centrally managed. Historical PDF versions saved. URLs are always live to the latest version. Approval process for compliance with ISO9000/AS9100.
Use Skill Matrix Module And Train your team meber
Digital Skills Matrices
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
Fully integrated with SOPs
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
Manage Competence Levels
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
Ensure Process Change Implementation
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
Skills matrix module
Create a clear, practical way to manage training, competencies, and team development.
- Track skills across teams with a simple, visual matrix
- Connect directly to your Standard Operating Procedures (SOPs)
- Keep accurate offline training records in one place
- Identify gaps, support cross-training, and strengthen compliance
Make skills visible. Keep progress on track. Train with confidence.
Multi-device, printable and accessible SOPs
All up-to-date and generated for you:
Digital PDFs | Printable PDFs | Direct in App | Videos | Scannable QR Codes | Posters
Kanban cards made easy too!
Add a photo and enter details to create a Kanban card in minutes. Integrated QR codes for re-ordering or inspection instructions.
About GembaDocs
Our mission is to bring calm and productive flow to workplaces around the globe.
Our CEO, Tom Hughes, brings decades of experience in implementing procedures, quality systems, and organizational culture change. He has authored several insightful books on these subjects, both of which are available for free to download on our website.
We leverage this extensive frontline knowledge and enhance it with insights from thousands of client interactions, making GembaDocs the simplest and most effective solution for implementing Standard Operating Procedures worldwide.
Accessibility Built-In
Accessibility Built-In
Save time with ‘One Click Translation’ of SOPs into new languages - plus Polish with AI tools help break the language barrier
Built in languages
English, Spanish, Portuguese, German, Dutch, Ukrainian, Polish, Italian, Vietnamese and Chinese versions available.
AI with Purpose
Polish with AI to clean up instructions, Voice-to-text transcription, and SOP AI improvement support - writing SOPs just became 100% accessible
What our customers say
Discover GembaDocs: Book a Call
Wondering where to start? Discover is GembaDocs is right for you, and how to get started with SOPs, Kanban and Skills, with a discovery call with the team.
Plans & Pricing
All our plans start with a free 30-day trial, that requires no credit card to start.
You’ll get full access to GembaDocs to try it out, create SOPs and harness the power of organized operations.
SMALL BUSINESS
Per Month / $499 Billed annually
- 5 Users
- 100 SOPs
- 250 Kanban Cards
- Mobile & PC Apps
- Customisation of SOP format
- Upload existing SOPs as PDFs
- Feedback process on SOPs
- Voice capture & AI polishing
- Free Standardisation Course from Lean Smarts (worth $149) for subscribers
MEDIUM BUSINESS
Per Month / $999 Billed annually
- 10 Users
- 250 SOPs
- 500 Kanban Cards
- Document Approval Process (ISO)
- SOP Tagging / Categorization
- Upload existing SOPs as PDFs
- Product Barcode
PREMIUM
PopularPer Month / $1499 Billed annually
- 20 Users
- 500 SOPs
- 1000 Kanban Cards
- One Click Translation
- Remove GembaDocs Branding
- Multi-factor Authentication
- Public API
PREMIUM PLUS
Per Month / $2499 Billed annually
- 50 Users
- Unlimited SOPs
- Unlimited Kanban Cards
- Extra users
- Unlimited SOPs
- Unlimited Kanban Cards
- Full PDF Historic Storage
- Custom Branding
- Free 1:1 Workshop(s)
MULTI-SITE PREMIUM
Per Month / $4999 Billed annually
- 100 Users
- Unlimited SOPs
- Unlimited Kanban Cards
- Up to 15 individual site accounts linked to central admin
- Custom Pricing & Invoicing Available
- Additional Users/Sites on Request - 100% scaleable
- Single sign-on authentication option - POA
Skill Matrix Module
- Live digital skills matrices
- Identify gaps and support cross-training
- Fully integrated with SOPs
- Strengthen compliance
- Offline training integration
- Ensure process change implementation
- Manage competence levels
- Eliminate paper records
- Maintain rigor
On-Prem
Ideal for organizations that require to install and host GembaDocs on a local server to meet specific operational or data needs.
On premise is priced on request, and only suitable for larger organizations with IT management.
Free Lean Resources
Our Lean Cave is filled to the brim with resources from courses and guides to podcasts and lean tour videos.
Platform support: Visit our support hub
General enquiries: Get in touch with us through our form, or email hello@gembadocs.com
Contact us
Support is in UK english