SOPS and Kanban cards made easy!
Empowering SME businesses to achieve lean efficiency by bringing SOPs and Kanban cards to life with easy-to-adopt software.
Try for free
Kick start your journey to world class!
Easy to create
Make standard operating procedures and Kanban cards in minutes – not hours or days!
Easy to update
Edit, insert and move steps into SOPs in seconds – taking the struggle out of revisions.
Easy to access
Access via mobile device, PC, printed version, QR codes or the always up-to-date live links. Easily added to your existing documents.
Standard operating procedures brought to life
Integrated photo editing
Take photos, upload, write, highlight and draw on photos all within GembaDocs mobile app or desktop – eliminate clunkiness!
Videos enabled
Use a photo or a short video to describe your process step.
Limitless process steps
PDFs can be 6, 4 or 2 steps per page, with unlimited pages and up to 400 characters per step.
Document control
Reference and revision numbers are centrally managed. QR codes and URLs are always live with the latest version. Approval process for compliance against standards like ISO9000/AS9100.
Use Skill Matrix Module And Train your team meber
Digital Skills Matrices
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
Fully integrated with SOPs
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
Manage Competence Levels
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
Ensure Process Change Implementation
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.
PC and mobile apps enable you to cover all business processes
Both versions are integrated seamlessly, helping you to create, edit and share SOPs in minutes – whether it’s a physical or virtual process. You can even upload existing PDF documents in the desktop version and access them just like a GembaDoc!
Multi-device, printable and accessible SOPs
All up-to-date and generated for you:
Digital PDFs | Printable PDFs | Direct in App | Videos | Scannable QR Codes | Posters
Kanban cards made easy too!
Add a photo and enter details to create a Kanban card in minutes. Integrated QR codes for re-ordering or inspection instructions.
About GembaDocs
Our mission is to bring calm and productive flow to workplaces around the globe.
Our CEO, Tom Hughes, brings decades of experience in implementing procedures, quality systems, and organizational culture change. He has authored several insightful books on these subjects, both of which are available for free to download on our website.
We leverage this extensive frontline knowledge and enhance it with insights from thousands of client interactions, making GembaDocs the simplest and most effective solution for implementing Standard Operating Procedures worldwide.
Language options
One click translation
Save time with “One Click Translation” of SOPs into new languages
Built in languages
English, Spanish, Portuguese, German, Dutch, Ukrainian, Polish, Italian, Vietnamese and Chinese versions available.
Languages for all
Get in touch for further information on language options, or suggest a new out-the-box language.
What our customers say
Plans & Pricing
All our plans start with a free 30-day trial, that requires no credit card to start.
You’ll get full access to GembaDocs to try it out, create SOPs and harness the power of organized operations.
SMALL BUSINESS
Per Month / $499 Billed annually
- 5 Users
- 100 SOPs
- 250 Kanban Cards
- Mobile & PC Apps
- Customisation of SOP format
- Upload existing SOPs as PDFs
- Feedback process on SOPs
- Voice capture & AI polishing
- Free Standardisation Course from Lean Smarts (worth $149) for subscribers
MEDIUM BUSINESS
Per Month / $999 Billed annually
- 10 Users
- 250 SOPs
- 500 Kanban Cards
- Document Approval Process (ISO)
- SOP Tagging / Categorization
- Upload existing SOPs as PDFs
- Product Barcode
PREMIUM
PopularPer Month / $1499 Billed annually
- 20 Users
- 500 SOPs
- 1000 Kanban Cards
- One Click Translation
- Remove GembaDocs Branding
- Multi-factor Authentication
- Public API
PREMIUM PLUS
Per Month / $2499 Billed annually
- 50 Users
- Unlimited SOPs
- Unlimited Kanban Cards
- Extra users
- Unlimited SOPs
- Unlimited Kanban Cards
- Full PDF Historic Storage
- Custom Branding
- Free 1:1 Workshop(s)
MULTI-SITE PREMIUM
Per Month / $4999 Billed annually
- 100 Users
- Unlimited SOPs
- Unlimited Kanban Cards
- Up to 4 individual site accounts linked to central admin
- Custom Pricing & Invoicing Available
- Additional Users/Sites on Request - 100% scaleable
- Single sign-on authentication option - POA
On-Prem
Ideal for organizations that require to install and host GembaDocs on a local server to meet specific operational or data needs.
On premise is priced on request, and only suitable for larger organizations with IT management.
SOP & Lean Manufacturing Resources
Our Lean Cave is filled to the brim with resources from courses and guides to podcasts and lean tour videos.
Lean Cave
G.R.E.A.T Processes
A quick guidebook on how to make any workplace better with standard operating procedures (SOPs).
Improvement starts with I
A practical guide to building an extraordinary lean culture.
How to save time making manufacturing instructions
The SOP guide covers:
- Why standard operating procedures (SOPs) matter
- Types of SOPs in manufacturing
- What makes an effective SOP
- Technology and SOPs
- How SOPs improve operational efficiency
- Case videos and examples of SOPs in action
- Continuous improvement
Platform support: Visit our support hub
General enquiries: Get in touch with us through our form, or email hello@gembadocs.com
Contact us
Support is in UK english