{"id":3802,"date":"2026-01-22T09:18:38","date_gmt":"2026-01-22T09:18:38","guid":{"rendered":"https:\/\/gembadocs.com\/learn\/?p=3802"},"modified":"2026-01-22T09:18:39","modified_gmt":"2026-01-22T09:18:39","slug":"product-update-jan-2026","status":"publish","type":"post","link":"https:\/\/gembadocs.com\/learn\/product-update-jan-2026\/","title":{"rendered":"Product Update: Mobile Video SOPs, Faster Editing, Less Friction &#8211; January 2026"},"content":{"rendered":"\n<p>This update focuses on one thing: removing friction from SOP creation, maintenance, and use. <\/p>\n\n\n\n<p>You\u2019ll spend less time clicking around, less time managing documents and more time improving how work actually gets done. Several long-requested features are now live, including step-by-step video SOPs in the mobile app, clearer SOP creation options, bulk editing, and smoother approvals.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"\ud83d\udfe6 Mobile Step-by-Step Video SOPs, Faster Editing, Less Friction - Jan 2026 Product Update\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/dOagQc81Tzs?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">SOP Creation Options<\/h2>\n\n\n\n<p>You can now clearly see every SOP option available to you.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create Standard SOPs, Video SOPs, or Advanced SOPs from the same plus button<\/li>\n\n\n\n<li>Upload PDFs directly when working on the web app<\/li>\n\n\n\n<li>Same experience across web and mobile<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Step-by-Step Video SOPs (Mobile App)<\/h2>\n\n\n\n<p>You can now build full SOPs by recording a video on your phone.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Record in portrait\/vertical while talking through the process (talking is key as it helps the tool break up the steps)<\/li>\n\n\n\n<li>Video automatically breaks into clear steps<\/li>\n\n\n\n<li>Each step gets its own description and thumbnail<\/li>\n\n\n\n<li>Users can jump straight to the step they need<\/li>\n\n\n\n<li>Play video only when extra detail is needed<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Auto-Generated PDF from Video SOPs<\/h2>\n\n\n\n<p>Every video SOP also creates a printable SOP.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Step-by-step PDF generated automatically<\/li>\n\n\n\n<li>Edit text and thumbnails directly in the mobile app<\/li>\n\n\n\n<li>Print and use on the floor<\/li>\n\n\n\n<li>Scan the QR code to jump back to the video steps<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Linked SOP Improvements<\/h2>\n\n\n\n<p>Linked SOPs now stay in context. No more jumping between documents.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Steps from linked SOPs can display directly inside the parent SOP<\/li>\n\n\n\n<li>Users see the full process in one flow<\/li>\n\n\n\n<li>Fewer mistakes during complex tasks<\/li>\n\n\n\n<li>QR codes still appear when formats differ<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">SOP Cover Sheet Updates<\/h2>\n\n\n\n<p>Cover sheets are now more flexible without losing consistency.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Three new cover sheet sections added<\/li>\n\n\n\n<li>Use any headers that fit your operation<\/li>\n\n\n\n<li>AI cover sheet generation detects intent automatically<\/li>\n\n\n\n<li>Content stays aligned across documents<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Bulk Editing for SOPs and Kanbans<\/h2>\n\n\n\n<p>Managing large document sets just got easier.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Bulk edit SOPs and Kanbans in one action<\/li>\n\n\n\n<li>Apply naming, formatting, or value changes across many items<\/li>\n\n\n\n<li>Update Kanban colors consistently<\/li>\n\n\n\n<li>See old values and new values before applying changes<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Approval Process Pull-Back<\/h2>\n\n\n\n<p>You can now pull documents out of approval.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Withdraw a document if you spot an obvious issue<\/li>\n\n\n\n<li>Fix the problem<\/li>\n\n\n\n<li>Resubmit when ready<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">API Integration Guide for AI Use Cases<\/h2>\n\n\n\n<p>More teams want to use SOPs inside internal AI tools.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New guide explains how to integrate GembaDocs SOPs with AI models<\/li>\n\n\n\n<li>Designed for internal chatbots and learning systems<\/li>\n\n\n\n<li>No duplicated research across teams<\/li>\n<\/ul>\n\n\n\n<p>If your plan includes API access, the guide is ready for you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You\u2019ll spend less time clicking around, less time managing documents and more time improving how work actually gets done.<\/p>\n","protected":false},"author":1,"featured_media":3803,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[26],"tags":[],"class_list":["post-3802","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-updates"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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